Sending/Viewing Confidential Email with Microsoft Outlook 2016 for Mac OS • • • • • How to setup Outlook 2016 for sending/viewing confidential email? • Login to Office 365 Outlook Web App (OWA) Staff may find the links to OWA at, or directly at the following URL: • • In OWA, click the Settings icon in the top-right corner and select Office 365 settings. • In Office 365 settings page, click Install and manage software under Software section. Microsoft Office for Mac 2016 offers an Apple-compatible version of Outlook 2016. Please follow the below details to configure Outlook for Mac 2016 to work with your Shaw.ca email account. Ctrl+click or right-click Microsoft Outlook, and then click Show Package Contents. Open Contents > SharedSupport, and then double-click Outlook Profile. • Scroll down to the end of page, and you should find Office 2016 for Mac. Click Install to download Office 2016 to your Mac. • It may take 30-60 minutes to download. You may check the download status by clicking the download icon of your browser. • When the download is completed, double click Microsoft_Office_2016_Installer.pkg of the download list. • The following installation dialog box will be shown. Please follow the instruction to complete the installation. • When the installation is completed, click Close to close the dialog box and you should find Office 2016 (including Word, PowerPoint, Excel, and Outlook) in the Launch Pad and Application folder. Keyboard commands for mac. • When you start Outlook for the first time, it will ask you to add account or import old settings. Select Add Account and click Exchange or Office 365. • Uncheck Configure automatically, enter the following settings, and click Add Account. • Email address: [email protected] (e.g. [email protected]) • Password: your email password • User name: [email protected] (e.g. [email protected]) • Server: outlook.office365.com • Outlook will then setup your mailbox for you • If you have received a Confidential Email, click the email and you should find a Verify Credentials button. • Click Verify Credentials and enter your email address in the format [email protected] and your password; make sure the option Keep me signed in is checked, and click the Sign in button. How to send confidential email to staff? • Click New Email. • Add CityU recipient(s) with email addresses in @cityu.edu.hk domain. • Include the keyword #classified (case insensitive) in the email Subject field. (Or you may select the Options tab, click Permissions and then select CityU - #classified email instead.) • If MS Office documents (Word/Excel/PowerPoint/InfoPath/XPS) are attached, they will be automatically protected with the same restricted access permission even when they are downloaded/detached from the email. But PDF and image type (PNG/JPEG/GIF) attachments will not be protected if they are downloaded/detached from the email. To share protected PDF and image files by email, please use.
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